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Please let us know what’s on your mind. Do you have a question for us? Then just ask.

Get in touch with your visitors! Create the form in Dashboard > Forms. Use </ > Embed to display the form on your page.

In the block editor, select the ‘Form’ block from the list of your forms.

NOWHERE should {admin_email} be left. Replace {admin_email} with your e-mail address .

Admin notification, please delete or adjust immediately: YOU are the admin in this case, so this notification is for YOU!

Warning: ⚠️ Only JGU addresses are permitted for e-mail (From). In case of doubt, your entry will be overwritten with webmaster@uni-mainz.de for security reasons!

From-name is a comment text that must always end with ” JGU”, otherwise Webmaster will be entered there.
Example: If you want your e-mail to show “Digitization” as the sender, enter “Digitization JGU”. It does not work without JGU…

By the way: {all_fields} are all fields in one go. Of course, individual fields with your text around them are also possible.

Warning: ⚠️ also contains the User e-mail field next to the {..}. Do NOT use it. It is always empty.

You want to send mails depending on a drop-down menu.

  1. In the drop-down menu under General → Edit selections → Tick Show options values
  2. enter the e-mail address for values
  3. In the notification, enter the following for Send to e-mail: {name of the field:ID:value}
    Example: The field is called My field, the ID is 5, then write {My field:5:value}

Warning: ⚠️ This is a source of SPAM that JGU sends out into the world! Act responsibly and keep forms with notifications that automatically send emails to external email addresses active for as short a time as possible. If the forms have to be active permanently, then set up a test question or the honeypot!

  • via honeypot (Form settings → Form options →Anti-spam honeypot)
  • If your notification is SPAM: add a test question and then use conditional logic to display the send button only if the test question has been answered correctly:
    • create your own input field and label it with, for example: How much is five times three?
    • Switch on the conditional logic on the send button
    • show this form button if all of the following apply
    • Test question is 15.
    • Here again as a video: own test question “Submit button / conditional logic”
  • multi-page forms (insert a section)
  • limit the number of entries so that you do not have to remove thousands of SPAM mails. (Dashboard > Form > Form settings > Restrictions > Limit number of entries
  • Is there a field that should only appear once? If you set it to “no duplicates” in the field settings, the form cannot be sent again.
  • There is only SPAM if you send notifications. Allow only Uni-Mainz.DE From addresses by linking the send button with the condition Email field ends on uni-mainz.de.
  • Do you need to enter an external e-mail address? Do it with reply-to!

Avoid BCC (blind copy) when configuring notifications (Settings → Notifications): this causes tracking problems, precisely because of the blind copy.

Would you like to pre-fill address data? These are often stored in the browser. If the browser recognizes a form with address data, it offers to fill in the address.

To identify a field as an address field: under Advanced: Activate auto-completion and fill in according to the instructions.
Example: First name= given-name, last name= family-name, address address-line1 etc…

💡: For reasons of accessibility, you should pre-assign fields. This means that the content is read aloud as soon as the focus is switched to the field. This makes it easier to fill in the field.

As soon as you collect personal data, you must adapt JGU’s central data protection statement (which is linked at the bottom of each of your pages) by adding what data you collect, for what purpose and for what period of time:

  • Description and scope of data processing: Name the form and the personal fields under “Scope” in General information on data processing
  • Purpose of data processing:. Describe the reason for the data collection (the purpose of the form). You can also use Info IV Provision of the website s as a guideline.
  • Duration of storage
  • Appeal and removal options: Explain the extent to which they provide options for this, e.g. “The collection of the aforementioned data is mandatory for operation and compliance with legal requirements. Consequently, there is no possibility for users to object.” For this, there is consent in the extended fields
  • The data protection page is automatically linked in the footer of every page. To change this link in the footer to your own data protection page.
  • It is important that the user of the respective form receives the necessary information about the data processing. Whether you write this information on the form or in the data protection statement is up to you. Both display variants are possible.

The order is important, if you have mistakenly clicked directly on the exported csv file, all fields of an entry in a cell will open!

  1. Open Excel
  2. Open the csv file (if it is not displayed, change the file type to All files.
  3. The Excel text conversion wizard starts
  4. For Original data type, select Separated
  5. Check The data has headings, click Next
  6. Check the comma for the separator and click Next
  7. You specify the data type for each column; the default is usually ok

Tip: 💡 When transferring telephone numbers, you always get “data salad” in the Excel file. In the Excel formatting “Standard”, Excel tries to interpret the number sequence as a number. As the number is very large, it is displayed in a scientific way, e.g. instead of a trillion, a 1 with 12 zeros, Excel writes 1E+12. Select cells with such numbers and right-click → Format cells → Number → Zero decimal places to display the telephone numbers correctly.

  1. Links, images and everything else? Place them in the HTML field: Take the HTML block.
    Prepare the content of the HTML block in a web page. Then switch to text mode and copy the formatted text (with links and everything) from there.
    Links are also possible, but please do not use “for more information click here”, but rather “more information on topic X”. B
  2. How do I force a phone format? Select International as the format.
  3. Only allow entries in a certain format? Works with the single-line simple field. In the general field settings, tick the input mask and select User-defined
    Example date: 99.99.9999
    Example student ID number (minimum 7 and maximum 9 numbers): 9999999?99
    Example email address: a***????@students.UNI-MAINZ.de
  4. Liste von Auswahlen und eine Andere Auswahl dazu: dies gibt es bei den Radio-Buttons: in der Mehrfachauswahl den Haken bei “Andere” Auswahl aktivieren.
    Für andere Felder geht es auch, dann müssen Sie das selbst bauen:
    1. For example, create a selection “other” in the selection field.
    2. Create a single-line “Other selection” field
    3. Activate Conditional logic in this field and only show it if the selection “Other” has been selected in the selection field.
  5. Error message: “Sorry, but you need to be logged in,…”: remove the checkmark in the form settings that you have made at “Requires the user to be logged in”. Then it works again.
    Users from the Gravity Forms perspective are registered editors.
    The check mark is only useful if you would like to conduct a survey among the editors on your website.
  6. To be on first-name terms or to be on first-name terms: there are two translation options. By default, visitors are addressed as “du”. If you would like to address your customers formally, we will convert your entire website to “formal”. All specified texts should then be addressed formally.
  7. Subsequent sorting? A pre-filled field, which the person filling in should not be able to change, helps here. To do this, set a single-line field in the → Advanced field settings → Visibility: Administrative. As this field is not displayed publicly, you must include any information in the form description, for example.
  8. Fill out form only once? Use the No duplicates property in the General settings → Rules of a field. If the value already exists once in the list of entries, the form will no longer be accepted.
    To enable your users to log out of a registration, sort the entries at the end by login name and only use the most recent entry.
  9. Map it? In the return of the address field, the address is provided as a Google Map link: Map it!
  10. Upload:  die anonyme upload Funktion steht über verschiedene andere Dienste des ZDV zur Verfügung, sie können das über Seafile oder Filesender erreichen: